OH NO! MY SHARE CERTIFICATE IS MISSING/DAMAGED!!
- JKR Business Consultancy
- Oct 13, 2022
- 2 min read
HOW DO I GET A DUPLICATE SHARE CERTIFICATE?!
A duplicate share certificate means a certificate issued in lieu of original share certificate when such original share certificate is reported to be lost by a member along with proper evidence or is surrendered to the company if the same is defaced, mutilated or torn out.
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The provisions of the Companies Act, 2013 that deal with Issue of Duplicate share certificates are,
Section 46 of the Companies Act, 2013 – Certificate of Shares
Rule 5 of the Companies (Share Capital and Debentures) Rules, 2014 – Certificate of Shares (Where Shares are Not in Demat Form)
Rule 6 of the Companies (Share Capital and Debentures) Rules, 2014 – Issue of Renewed or Duplicate Share Certificate
A Duplicate Share certificate is issued for 2 scenarios -
When the share certificate is proven to be lost or destroyed or
When the share certificate is defaced, mutilated or torn & is surrendered
Scenario 1 - When the share certificate is proven to be lost or destroyed
The Shareholder shall first file a FIR (First Information Report) with the Police regarding the share certificate being lost.
The Shareholder shall approach the Company with the following documents,
A Request Letter containing all salient details of the share certificate reported to be stolen.
Copy of the FIR filed
Duly executed and stamped Indemnity Bond
On verification of the documents provided, the Board of Directors of the Company, if satisfied, shall conduct a Board Meeting and pass resolution for issue of Duplicate share certificate.
Company shall issue the said certificate to the Shareholder and record the same in Register of Renewed / Duplicate Share Certificates.
Scenario 2 - When the share certificate is defaced, mutilated or torn & is surrendered
The Shareholder shall approach the Company with the following documents,
A Request Letter containing all salient details of the share certificate.
Original Share Certificate
On verification of the documents provided, the Board of Directors of the Company, if satisfied, shall conduct a Board Meeting and pass resolution for issue of Duplicate share certificate.
Company shall issue the said certificate to the Shareholder and record the same in Register ofRenewed / Duplicate Share Certificates.
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